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tv   [untitled]    March 1, 2012 10:00am-10:30am PST

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letter about this. that is one of the reasons that we put it on this. and i have been in touch with calbo and am awaiting their response. but the expectation is that they will want to renew and extend the legislation. commissioner hechanova: thank you. >> item 5c, update on permit tracking system. >> hello, i am penny from dbi, an update on the permit and project tracking system. we are currently in the analysis stage. the milestone for that is this month. we are on schedule for that. we are having meetings a couple times a day, three hours each.
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dbi planning, the vendor, al- zeidi apartments, getting a lot of good input on how we should configure the system to meet our requirements and improve the process flows. we also started enterprise analysis sessions, looking at the big pictureƱr in terms of processes that handoffs between planning and dbi. what is the most efficient way to handle these, and how should we configure the system to support this? we also started some system prototype development where the documentation that is being done out of the analysis sessions are being prototyped by the vendor, and they demonstrate some options for us in terms of how they can configure the system, how they have done it for other agencies, recommendations that they have to support our process flows. we are also continuing to document the configuration, a very detailed documents that
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identified the work flows, screen flows, validation of the data, and starting to document report processes. our next steps. we are completing our configuration analysis sessions this month. we will complete our enterprise configuration analysis sections next month. complete the system prototype development next month. continued the configuration analysis of documentation, which is due in april. we're starting our historical data analysis in terms of what the source of the current data is, how we can convert it to the new system. and we're forming a subcommittee to provide input and to excel
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citizen access. we have a group of volunteers, and we will work with them and the vendor to get ideas. commissioner hechanova: commissioners, and the questions? i have got a couple. will -- where you will continue the configuration analysis document reviews and approvals, will there be a presentation on that soon or coordination with staff, some sort of bringing along the public's eye in a sort of parallel world of bringing them along? >> every month, we give them an update as to where we're at, answer their questions, and the focus with the subcommittee would be the citizen access portal. the documentation, the configuration we're doing right now, is more for the internal staff. but we do give them a high level update on status. anything else? commissioner hechanova: thank
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you. commissioner murphy: we're still right on track? >> yes. commissioner murphy: what is the deadline again? >> september 2013 to go live. yes. commissioner hechanova: thank you. public comment? >> item number -- we can wait probably until the end. is that ok? thank you. item fived, update on major projects. >> good morning. my name is tom. i want to tell you that in the last few months, we have a lot of high-profile project coming in. there is the cruise terminal,
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tjpa, and others. but we have additional quotas coming in. like 140 new montgomery for the old at&t building, the high rise building to be retrofitted. and then 1190 golden gate. of course, everybody here -- heard from the news about salesforce. the area is the headquarters, about two million square feet, housing about 10,000 employees. and then that they want to review the project in 2015. besides, they will not have something else to come in to discuss even more. and the washington has another project coming in, a base isolation building. 201 folsom is a 40-story
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building. 55 5th street, a school. i think it was mentioned before. and the memorial building with the seismic retrofit also. with this amount of projects, on the pipeline, it is about $180,000 -- we estimate another 100 million again. i have to say that i appreciate the director for listening to me and giving me more staff. to answer commissioner mar's question regarding trying to get the retiree -- because when we get the staff in, we usually
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have six months to a year to train them to fully utilize them. director day agrees. maybe we want to hire the urgent one. there was the retirement of jeff. is very knowledgeable. right now, we have three. ron, rudy, and david. also, hansen. you know, everybody trying to help with whatever he did before. that is why these steps thing is important. we need to look ahead. also, we want to streamline the process. as you see nowadays, we have lots of training coming up. we usually do it in-house.
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i am trying to reduce the service, because any construction goes up first, before the foundation or anything. that is why all my work on the fifth floor is not myself. it is the whole team working, and the engineer, and specter, and the clerk, to help get it done. hopefully we can good, achieve 90% of the permit. and do that in-house. then the major job will be headed by hansen and tom for detail. commissioner murphy: tom, you are far too modest. how many of these projects that you mentioned are already out
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of planning? >> ok, some of them, like 10 market street, $200 million. they stopped. and then go. now they are going ahead with the foundation. but still, we have had in them clauses for the structure and the architecture under review. and then, also, 2 rincon hill is coming up, and those are approved by planning. we're lucky enough to have planning ok, and then we will be able to. there is lansing, 45 lansing. stopped and now going back again. commissioner murphy: so for some of these companies like
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salesforce, they're staying within their envelope of some of these buildings? >> right now, i heard salesforce as a special agent to review it right now. they dismantled the agency. but we have a meeting with development and with everybody. we say we are going to help them move the process in parallel with development at that time. commissioner murphy: i just wanted to congratulate you, tom. you have done a great job to get that fifth store to where it is today. i remember when you first started out, you're taking a shopping basket from the second floor to the fifth floor. you had all your stamps in there. so you have built a good structure around you. i hope that you succeed and get
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all the staffing you need. >> yes, i promise you i will do the same thing. my staff will do the same thing. and we will be working together to get the permit process going smoother and streamlined. because, you know, not only do you get promoted. you think your high up. i work with them only. commissioner hechanova: questions? one of my concerns with all of these major projects, especially the high rises, or the scale and the fire review and sprinklers, along with elevators, are we getting the adequate personnel that are going to pay close attention to these categories? because life safety issues have
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all been paramount on any category of major project. >> ok, we're always safety number one. we always review safety. we do not give up the code. however, people push you to take the job out. but we do have sufficient staff. that is why we want to also get back the retiree as part time. money is not the concern. we tried to talk to him. he agreed a little bit to come back as part time. once you go out the door, you do not want to go back to full time now. we're always working with the fire department to go through each item. and to make sure all the high rise buildings comply with the latest codes. in some projects, we go through a peer review process. commissioner hechanova: thank you. i just wanted to make clear that
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we do our job, or within the department, the category of other departments that could impact the continuity of the review, especially like fire, that they're all so inadequately staffed such that it helps to provide the veteran hire service to the department. >> actually, fire is more up-to- date than the speed of the have two to three on board already. commissioner hechanova: fabulous. thank you. >> one other question. saying that it takes so long to bring somebody on. somebody mentioned it 10 months to get somebody into a position. i really agree with commissioner mar on may be bringing some of these experienced people back that have retired. it could be immediate. i have no idea what the process
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is. but i would really like to see that. >> yes, i will talk to the director to try to boost that issue. commissioner hechanova: additional questions, comments? thank you. >> thank you. >> item number 5e, an update on q-matic and status of activation. >> on the status of q-matic and status of activation, we have met with the various unions. we have met and conferred. we are looking at possibly to activate it by mid-march. the only thing that is different as a little bit more training to our staff, and we are allowing tom time to review and make any necessary tweaks or changes that he wants, being he will be running the program. but we're hoping that sometime
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in mid to late-march that q- matic is up and running. commissioner hechanova: questions, commissioners? thank you. it is gratifying to hear that it is moving forward to be tested by the public and also being implemented by tom, who has been very successful with the fifth floor and permit services. thank you. >> ok, i them 5f, update on other technology projects. >> pamela, building inspections. very quickly, what we wanted to let you know is that we began this week doing limited testing on the online web for services for 3r requests. we are continuing to work with the department of of technologyr consolidation of our server
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rooms force human services agencies and planning at 660 mission. we continue to work through the issues with an engineer to ensure that the generator is sufficient. we do know that we have to and have started working with the department of public works, because we have to go through them in order to put the shell on the roof that would be advised correctly for this, along with the trade cross type of work that needs to be done for electrical and plumbing the cash management system, we are moving forward with this. we have discussed with the vendor and finalized a number of cash registry drawers that we want, which is 42 across the department. we are working with the
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treasured tax collector as of yesterday. i was told that there were some strange little issues, but we are looking at the beginning of may for implementation. in terms of the enterprise at dressing system and the integration between that and our d b i am addressing system, we expect that to go live on february 15. we have received direction on exactly how and what actions each of the various staff members in the department need to take now that we have that system. finally, we continue to work with puc on implementing ordinance is for storm water compliance and the integration with cross connection assembly management systems. so, we are moving forward on this. just to let you know, we have
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several people in our information technology and management in four murders -- management information services section of the department working very long hours on the permit tracking system and at the same time, trying to get these other systems and maintain the existing systems that we have. it is a challenge in our is that people are doing. and it will be a challenge until the end of december, the end of 2013, when the permit tracking system goes live. >> thank you. commissioners, any questions or comments? thank you, pam. >> item 5g, update on new hires. >> we have four new hires since the last meeting. three of them are 6248
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electrical and -- electrical inspectors. the only additional one is the 6331 building inspector. inspector [unintelligible] started last week, one of the last members of the third floor that was laid off. all of our laid-off members in the department have been brought back but did not retire. we're looking forward to john's coming back. we are also looking forward to the future with all of these projects, gearing up for proper inspections. >> commissioners, any questions or comments? >> it is gratifying to hear that we have failed our quota of read-hiring that was laid off.
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and that we can continue to possibly serve the department with the experience that they had gained, but at the same time may be whether it is halftime or whenever level of service is provided by the department with their experience, it would really be very satisfactory to serve the department in the best way. >> i have a question. other municipalities have experienced layoffs around us. i was specifically thinking about oakland. they may have folks with skills and experiences that we could benefit from. i wonder, with the positions that are open in the coming year, are there any recruitment efforts to get people to jump the possible? perhaps, on board? >> pamela lebron. for a lot of the positions,
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engineering positions especially, there are lists. so, there is the opportunity for people to apply. they get on a list. there are all of these different measures in terms of the rule of the list, three or 10, however it works. i think that a lot of people are coming out of the state who have been laid off. and then some other jurisdictions. so, i need to look into, as part of trying to fill all of these positions, i will definitely work on the proper act that you requested, but to look at how often they open things up so that the people who are going to be experience now that we went through several years ago, that they can be seen in considered.
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>> thank you. >> is there any public comment on any of the items of the director's report? 5 a-g? >> good morning, again. nancy [unintelligible] i want to go on the record with a recommendation for the permit tracking system. i have noted that the outside departments that have been met with so far are fire and dtw -- dpw. i want to encourage a strong alliance with the assessor recorder's office. they need to have accurate and up-to-date information from this department, which i know is going to them already, i am not suggesting that it is not, but because we have this wonderful opportunity, i want to reinforce the subject of who owns the
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building. this was a subjective expos day in one of our local papers lately. there is a great opportunity, when someone comes in with an application and they named the owner, it should be double checked and corresponded with the records in the assessor's office. it would inform each side if there is a discrepancy. perhaps the assessor did not know that there was a change in ownership that had been identified. a wonderful gift. on the other hand, if it is not true, we need to correct the fact that there is a discrepancy. the other issue that i wanted to talk about, a complement on the enterprise at addressing system. they are delighted to have one address for a huge property. it is really going to save a lot of time and trouble. back to the issue of communications, i also think that when there are changes in
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valuation, the basis on which the assessor's office makes their first determination on how properties will be reevaluated, once completed, it is important to make sure that that information is a line item that goes directly over to the assessor's office. the last thing that i would like to mention is that when projects are finaled, it is important to get it over to them in a timely manner. so, i envision that this is a wonderful opportunity for the tracking system to benefit the revenue of the city and keep everyone informed on the same basis. we should not have different departments thinking different things about the same address. >> are there any additional public comments on items number five? seeing none, item number six, --
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commissioners questions and matters, 6a, inquiries to staff. >> commissioners, questions? i have one for ed. at one time there was a proposal -- [tone] >> times up? >> sorry about that. >> this discussion on additional emergency generators for high-rises? is that ongoing? >> i would have to review that and get back to you. >> i just remember something from within the last -- maybe last fall? >> probably in chapter 4 of the building code, under life safety. i would have to review it. >> all right.
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maybe at next month's meeting? >> thank you. >> item six b, future meetings and agendas. at this time the commission may discuss and take action about up -- regarding the date of special items that may be placed on the agenda for the next meeting and other future meetings of the building inspection commission. i wanted to say that the next regular meeting is scheduled for march 21, 2012. >> my opinion one comment on that is that the election of officers would then take place when the new appointees are in place. when commissioner walker is back. and that i strongly support those new appointees that are consistent with making this commission not only better, but the hard work that this commission does is something
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that is not only to be commended, but is to be the measuring stick for other commissions by which our collaborative efforts in the past have always been never divisive but strongly fought for other provisions. more importantly, the working opportunities and abilities for this commission should be the measuring stick by which we continue to make these projects moved for -- move forward. getting those projects permitted in a way that continues to maintain a life, safety, and welfare for the system. >> i just wanted to say, commissioner romero, i enjoyed serving with commissioner romero for, i guess six years? and i want to welcome our new commissioner.
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a law with all of those languages that you speak, you do not speaking gaelic. i was disappointed. [laughter] >> maybe she might need a tutor or something. >> that's possible. >> thank you. additional comments or questions? >> is there any public comment? seeing no one, item number seven, review and approval of the regular minutes of august 17, 2011. is there a motion to approve the minutes? >> i make a motion to approve. >> second. >> are all in favor -- sorry, public comment on item number seven?
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are all in favor of approving the minutes? >> [various ayes] >> the minutes are approved. the next item is item number eight, adjournment. motion to approve. >> approved. >> second. >> we are now adjourned. it is 11:12 a.m.